Campus Work Study
Campus Work Study is a federally funded program. The purpose of this program is to assist full-time undergraduate students that are determined to have financial need, according to the FAFSA Form (Free Application for Federal Student Aid), in contributing toward their educational expenses. If a student is eligible for a Campus Work Study award, his/her award letter will indicate this. The wages of students receiving a Campus Work Study award are partially funded by the Federal Government and partially funded by Arcadia University.
Institutional Work Study
In exceptional situations, if a student does not qualify for Campus Work Study under the federal guidelines, he or she may be awarded Institutional Work Study in order to work on campus. In such situations, the student's wages are funded completely by Arcadia University.
Important Points About Work Study
- The amount of a student's work study award is NOT deducted from the tuition bill, as students will be paid directly for any hours that they work.
- If a student is awarded work study as part of their financial aid package, in order to receive a job placement, he/she must submit a Student Employment Application. All students, both new and returning, must complete an Employment Application annually by the required due date in order to receive a job placement.
- The One-Stop Shop, who administers the Campus Work Study Program in conjunction with Enrollment Management, will provide the student with one initial job placement only. Other additional job placements are not guaranteed.
- Although we will attempt to match the student with a position in an area on campus that they desire, due to the supply and demand principle (there are limited positions on campus and several students in need of placements), this is not always possible.
- At no point in time can a student work more than 20 hours a week during the academic year, 8 to 10 hours a week is recommended during the academic year. During winter, spring and summer breaks, students may be able to work up to 40 hours/week.
- Hours students work during the winter break, spring break and summer periods are not deducted from their annual campus work study allocation.
General Expectations of Students Participating in Campus Work Study
- Quality work
- Appropriate attire
- Positive attitude
- Appropriate notification of supervisor of any absences, either planned or unplanned
- Maintaining confidentiality of documents, discussions, etc. within the workplace
- Monitoring use of one's work study award allocation (information provided in the time sheet system) and appropriate notification of one's supervisor when they are close to exhausting their allocation
- Prompt completion and submission of monthly timesheets to immediate supervisor
What Students Can Expect
- Clear expectations of work to be completed
- Pleasant and equitable treatment by supervisors
- Compensation for all hours entered into the electronic time sheet system and approved by a supervisor
- Payment in a timely manner
- Students that receive a Campus Work Study Award or Institutional Work Study Award as part of their financial aid package will be sent an email in June with a link to the online Student Employment Application. Students seeking a campus job placement must complete this application online. Note: An Employment Application must be completed each year, by both new and returning students, if seeking a placement.
- Once the Student Employment Application is received by the One-Stop Shop, the student will be sent an e-mail via Arcadia’s campus e-mail system. It will indicate the department, supervisor contact information and additional requirements to begin working.
- Once the student receives his/her placement e-mail, he/she should contact the supervisor indicated to work out an amiable schedule, review job requirements and determine if the placement is appropriate.
- Students employed on campus must complete an I-9, provide required forms of identification and W-4 form in the One-Stop Shop before they can be paid. This paperwork need only be completed one time. Students are also required to fill out a Reciprocal Tax form if they reside in New Jersey, Maryland, Ohio or Virginia.
The starting pay rate is currently $7.25/hour for most positions on campus. Hourly rates increase $.25 each year, provided the student returns to work for the same department. There are positions on campus that start at a higher rate, however hiring for these positions is usually determined by individual departments.
How Many Hours Can I Work?
Formula: Take your total work study award amount for the year and divide it by your hourly pay rate. This is the total number of hours one can work during the fall/spring semesters. Then, divide that total by 31 weeks. This is the number of hours you can work per week.
Ex.-John's work study award=$1,525/year. John's hourly pay rate=$7.25. $1,525 divided by $7.25= 210 hours. 210 hoursdivided by 31 weeks in the academic year=6.8 hours/week. John can work approximately 7 hours a week.
Students are typically paid on the 15th of each month during the academic year. Paychecks can be picked up from the One-Stop Shop on the scheduled pay dates. The pay date schedule is available in the same location as the student timesheet system on My Arcadia. Direct deposit to one's one bank account is available. Direct Deposit Forms are available in the One-Stop Shop (Taylor Hall). Students that use direct deposit can access their funds as of 9 a.m. on payday.
Paystubs & W-2s
All students who are paid on campus are able to view their paystubs and W-2 forms online. The link to do so can be found in the same location as that student timesheet system on My Arcadia. To view the information in the Payroll Self-Service site you must click Register your first time, in order to set up an account. If you are enrolled in direct deposit you will no longer receive a physical copy of your paystub but you can print paystubs out via the Payroll Self-Service site. If you have any questions regarding student payroll please contact Jennifer McCaffrey at 215-517-2332 or at McCaffreyJ@arcadia.edu.
In general, if a supervisor experiences poor performance or problematic behavior by a student worker, a supervisor may proceed to immediate suspension or even termination. In most cases, the following process will occur:
- Verbal warning given to the student
- Written warning given to the student
Questions regarding eligibility for Campus Work Study, issues related to job placements, pay rates, etc., should be directed to Caron Dessoye in the One-Stop Shop at email@example.com, ext. 2336 (215-517-2336 from off-campus).
Questions regarding paychecks/direct deposit should be directed to Jennifer McCaffrey at firstname.lastname@example.org, ext. 2332 (215-517-2332 from off-campus).