Student Refund Information and Policies

Students who withdraw from the University, or change their status from full-time to part-time, after the semester begins must complete the appropriate forms in the Registrar’s Office. The date of notification and the date the room is vacated are used in the calculation of tuition and board refunds. The amount of refund is determined in accordance with the schedule below. Fees, room charges and audited courses are not refundable. Students who receive federally funded financial aid will have their refunds determined according to the guidelines issued by the U.S. Department of Education.

Students considering withdrawal before the conclusion of a semester are encouraged to contact the One-Stop Shop and the Office of Enrollment Management in order to obtain a detailed estimate of the financial implication of their withdrawal.

Fall and Spring Semester Courses

  Tuition  Board 
Withdrawal  Charge  Refund  Charge  Refund 
Within the 1st week of classes 10% 90% 10% 90%
After the 1st week and before the end of the 2nd week 20% 80% 15% 85%
After the 2nd week and before the end of the 3rd week 40% 60% 20% 80%
After the 3rd week and before the end of the 4th week 60% 40% 25% 75%
After the 4th week and before the end of the 5th week 80% 20% 30% 70%

Tuition refunds for students remaining enrolled but withdrawing from a specific course will not be made after the fifth week of the semester.

7-Week Accelerated Courses

  Tuition 

Withdrawal

Charge  Refund 

Within the 1st week of classes

15% 85%

After the 1st week and before the end of the 2nd week

30% 70%

After the 2nd week and before the end of the 3rd week

45% 55%

After the 3rd week and before the end of the 4th week

60% 40%

After the 4th week and before the end of the 5th week

100% 0%

Tuition refunds for students remaining enrolled but withdrawing from a specific course will not be made after the fourth week of the semester.

Undergraduate Summer Sessions

Students who officially withdraw from a summer course before the end of the first week of class are entitled to a refund of 50 percent of the tuition. No refunds will be given after the first week.

Graduate Summer Sessions

For Summer Session I, a refund of 50 percent is allowed for withdrawal within the first week of class. For Summer II, III and workshops, the refund allowed is 50 percent before the third class meeting.

Recalculating Federal Financial Aid Eligibility

The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60 percent of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.

If a student leaves the institution prior to completing 60 percent of a payment period or term, the Office of Enrollment Management recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula: Percentage of payment period or term completed equals the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned equals (100 percent of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.

If a student earned less than was disbursed, the institution (Arcadia University) would be required to return a portion of the funds, and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned the student borrower may owe a debt balance to the institution (Arcadia University).

If a student earned more aid than was disbursed to him or her, the institution (Arcadia University) would owe the student a post-withdrawal disbursement that must be paid within 120 days of the student’s withdrawal.

Refunds are allocated in the following order:

  • Federal Direct Unsubsidized Stafford Loans
  • Federal Direct Subsidized Stafford Loans
  • Federal Perkins Loans
  • Federal Direct Parent PLUS Loans
  • Federal Direct Graduate PLUS Loans
  • Federal Pell Grants for which a Return of Funds is required
  • Federal ACG (Academic Competitiveness Grant)
  • Federal SMART Grant
  • Federal Supplemental Opportunity Grants for which a Return of Funds is required
  • Other assistance under this Title for which a Return of Funds is required (e.g., LEAP, TEACH)

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Mailing Address: 
Arcadia University
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450 S. Easton Road
Glenside, PA 19038

Phone: 215-517-2339

Fax: 215-517-2340

E-mail: 
onestop@arcadia.edu