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    Event Planning

    University Communications is committed to ensure the planning and execution of large-scale, special university events run smoothly and uphold the reputation of the institution. We work to aid in the planning of successful events and programs to educate, enrich the community, and shape relationships.

    Event planning is a group effort between University Communications, Conference Services, and all of Arcadia’s service providers to produce large-scale events of high quality and smooth execution.

    Event Publicity Services and Timeline

    All campus departments or groups wishing to publicize their campus event should provide the University Communications team with details about the event and connect Arcadia’s Communications staff with the appropriate staff member of the external organization before external communications are released. Anyone requesting publicity or coverage for programs or events should contact the Communications team as per the timeline below.

    Unsure whom to contact? Use the Start a Project form.

    Event Publicity Timeline

    Service Contact UComm UComm Staff
    Press Release 5 weeks ahead before event Donna Whitlock
    Video/Audio Streaming 4 weeks ahead before event JoLynne Bremmer
    E-mail Blast (to non-Arcadians) 4 weeks ahead before event Sue Gettlin
    Large Format Poster 4 weeks ahead before event Allison Krosnick
    Let’s Go Slide 3 weeks ahead before event Dan Brumbach
    Online Event Registration 2-12 weeks ahead before event Sue Gettlin
    Photography 2 weeks ahead before event Allison Krosnick
    Bulletin/Social Media Coverage 2 weeks ahead before event Purnell Cropper

    Suggested Services

    Event Type Example Suggested Services
    Campus-wide Global Expo, Capstone Bulletin/Social Media, Poster, Let’s Go Slide, Photography
    Campus-wide/Open to Public Event Guest Speaker or Lecture, Colloquium, Theater or Arts event Bulletin/Social Media, Email Blast, Poster, Let’s Go Slide, Photography, Press Release
    Student-Only Event Woodstock, SPB Events, Career Education Events Bulletin/Social Media, Poster, Let’s Go Slide, Photography
    Faculty- or Staff-Only Event Faculty Forum Bulletin