COVID-19: Health and Safety Plan

Be sure to check the individual pages at right frequently, as updates are made throughout the semester. You can view a PDF of the Health and Safety Plan, but note that the pages at right may be more up-to-date as they change more frequently.

If you are feeling ill or think you have the symptoms of COVID, DO NOT COME TO CAMPUS. 

Updated Jan. 18, 2021

In October, Arcadia announced plans for the spring 2021 semester, which includes a limited residential option for Arcadia students and on-campus supplemental learning opportunities.

Undergraduate and graduate students not residing on campus in the spring semester will need to apply for campus usage. It is important to reiterate that such access would require strict compliance with all health and safety guidelines, including regular testing. Information and instructions on how to apply will be communicated to students in the coming weeks.  

The second phase of Arcadia's approach to reopen campus began on Oct. 19 with limited use access to select University facilities such as Kuch Athletic Center. All campus usage will adhere to federal, state, county, and University health and safety guidelines to protect all members of the Arcadia community. 

Our health and safety teams continue to gather vital components in our mitigation of COVID-19 within our University community; you can monitor campus testing results by following our public COVID-19 dashboard

In summer 2020, teams across the University developed a strategy to reduce density and mitigate the spread of COVID-19 on campus. The Health and Safety Plan and guidelines we developed were designed with an All-Modes Ready approach in mind. With the Fall 2020 semester moving fully online, many of the campus requirements and guidelines may not apply for the Fall, but these guidelines should continue to apply to anyone who may be on campus for any reason or time during the fall. 

None of us can guarantee a COVID-19-free environment. COVID-19 is a highly infectious, life-threatening disease for which vaccination is currently limited. COVID-19’s highly contagious nature means that contact with others, or contact with surfaces that have been exposed to the virus, can lead to infection. Minimizing the risk of COVID-19 infections is a shared responsibility, and every member of our community must do their part. Arcadia University’s health and safety plan for returning to campus is based on Pennsylvania's response to COVID 19, in conjunction with recommendations by the Pennsylvania Department of Education (PDE). Recommendations distributed by the Centers for Disease Control and Prevention (CDC) and American College Health Association (ACHA), as well as the Pennsylvania Department of Health and Montgomery County Office of Public Health, were also considered.  

A Campus Community of Cooperation

These guidelines are an important part of establishing a common understanding of the University’s expectations for operating in the time of COVID-19 in a way that reduces risk. These guidelines are subject to change at any time, as policies and guidance will need to evolve as we learn more about COVID-19 and in response to public health guidance and requirements. 

The University coordinated with internal and local public health officials to establish a plan for how the institution will:

Group content visibility: 
Use group defaults

Requirements for Campus

Ongoing challenges with COVID-19 testing, the uncertain delivery date for an effective vaccine or treatment, and the likelihood of future surges of infection mean we must work to adapt to the current reality rather than waiting for the pandemic to pass. The University developed an academic continuity plan to be All-Modes Ready throughout the fall term, and even the entire academic year, to give Arcadia flexibility to offer a high-quality, unique educational experience regardless of disruptions brought on by COVID-19.

Below are the basic protective health requirements for our campus:

Any student who accesses campus will be required to participate in COVID-19 surveillance testing coordinated through Student Health Services. 

All students accessing campus will need to agree to, follow the expectations of, and sign the Community Compact. Please note, that part of this compact is obtaining and reporting an influenza vaccine. 

Any employee who accesses campus will also be required to participate in COVID-19 surveillance testing or implement additional mitigation measures as necessary, based on their level of risk while on campus. Testing will be coordinated through Student Health Services (see Employee Testing section under “Covid Testing”).  

Group content visibility: 
Use group defaults

Know the Symptoms

Students, faculty, and staff are responsible for conducting a COVID-19 daily health self-screening by taking their temperature (to monitor for a fever over 100.4 F) and assessing any symptoms. The CDC provides a self-check symptom guide on its website. This action is especially important for those living, attending classes, or working on campus and should be conducted before one leaves their residence, including their residence hall, and arrives on campus. 

Please see Appendix A for a self-monitoring log. There is also an app available for Apple and Android devices that many have chosen to use for screening. Usage is subject to the terms and conditions of the app, which may not be within the control of the University. 

Group content visibility: 
Use group defaults

Mitigation, Testing, and Contact Tracing

Ongoing challenges with COVID-19 testing, the uncertain delivery date for an effective vaccine or treatment, and the likelihood of future surges of infection mean we must work to adapt to the current reality rather than waiting for the pandemic to pass. The University developed an academic continuity plan to be All-Modes Ready throughout the fall term, and even the entire academic year, to give Arcadia flexibility to offer a high-quality, unique educational experience regardless of disruptions brought on by COVID-19. 

Although situations may be different during the upcoming year due to necessary health and safety protocols, Arcadia’s mission to deliver a high-quality, meaningful—though not identical—experience remains the same. 

Below are the basic protective health requirements for our campus:

1. Wear a mask

While masks are not mandated during meals, distancing measures should be upheld, as described further below in the section on Dining. 

2. Maintain social distance.

3. Monitor your health daily.

4. Practice respiratory hygiene.

5. Use proper hand sanitation.

6. Minimize gatherings and meetings.

Personal Protective Equipment (PPE)

It is important to always put on, wear, and remove face coverings correctly and wash hands after handling a used face covering.

Group content visibility: 
Use group defaults

COVID-19 Testing

Employee Testing

Faculty and staff who are symptomatic or who have had known close contact with an infected person should arrange for testing through their private health care provider or another available testing site. Close contact is defined as having been within six feet of distance, for 15 minutes or longer total in a 24 hour period, from a person who is COVID-19 positive. Persons who are exposed and asymptomatic should self-quarantine and monitor their symptoms using a self-monitoring log for 14 days, and wait three to five days after exposure due to the average incubation period for COVID-19 to be tested. Tests performed within a few days of exposure are not likely to be positive even in persons who eventually become infected. Those who receive a positive test should remain isolated for 10 days from the test date, be fever free for 24 hours and have improvement in symptoms. You do NOT need a negative test to return to work. Isolating for 10 days suffices.

Employees will be subject to testing at the start of the spring 2021 semester based on stratification of their risk based on OSHA guidelines.  Human Resources will contact employees for the testing. 

Operational Tiers and Employee Risk Pyramid
The University has adopted an Operational Tier system to help manage Arcadia’s response to COVID challenges and outline the steps we must take toward mitigation. This system will allow Arcadia to remain All-Modes ready operationally as well as academically and seamlessly shift, if necessary, to a different operational tier during the spring semester. For more information on the University’s Operational Tier system, visit arcadia.edu/covid. 

The University also has developed levels, based on an OSHA model, to categorize risk of staff and faculty positions. These levels (very high, high, moderate, and lower risk) will help with planning for employees who will be on campus (based on the Operational Tiers) and need COVID-19 testing.  Testing may depend on, among other variables, employee duties, responsibilities, and potential interaction with community members. Vice Presidents and departmental supervisors will meet with their teams and Human Resources to help categorize employee positions in the risk pyramid. Human Resources will be in contact with employees that will need COVID-19 testing before and/or during the spring semester and relay the testing process and protocols. 

Very High Exposure Risk 
Employees in this category are those with very high potential for exposure to known or suspected sources of COVID-19. At Arcadia, these employee positions would include staff members in Student Health Services or those involved in COVID-19 testing procedures; those who are in buildings that are closed and not routinely cleaned. 

High Exposure Risk 
High exposure risk jobs are those with high potential for exposure to known or suspected sources of COVID-19. They require frequent and/or close contact with (i.e., within 6 feet of) people who may be infected with COVID-19, but who are not known or suspected COVID-19 patients.  At Arcadia, these employee positions include staff members who will be on campus two or more days per week or who spend more than four hours per day on campus; who perform collaborative work bringing people in close contact; whose activities and duties involve moving among workstations; who have longer periods of contact with others; who work indoors; whose duties include any aspect of increased respiratory effort (vocal projections including but not limited to singing, performing, lecturing, wind instruments, etc.); those who are in buildings that are closed and not routinely cleaned. 

Moderate Exposure Risk 
Medium exposure risk jobs include those that may require frequent and/or close contact with (i.e., within 6 feet of) people who may be infected with COVID-19, but who are not known or suspected COVID-19 patients. Arcadia employee positions that fall into this risk tier include those who spend 1-3 hours on campus, or who visit campus 1-2 times per week; employees who perform outdoor work; those who, through their duties, work mostly independently with brief contact with others; who share a workspace with others without interactions; those who are in buildings that are officially open and routinely cleaned. 

Lower Exposure Risk 
Lower exposure risk jobs are those that do not require contact with people known to be, or suspected of being, infected with COVID-19 or frequent close contact with (i.e., within 6 feet of) the general public. Arcadia staff positions that fall into this category are those that require employees to spend less than an hour a week on campus, or who visit campus 1-2 times per month; those who perform independent work with no or infrequent contact with others; those who remain at a workspace or station without others; those who perform outdoor work activity without contact with others; those who are in buildings that are officially open and routinely cleaned. 

The University urges all employees to also get a flu vaccine, especially when considering the possibility of being exposed and contracting both the flu and COVID-19. Information about on-campus flu shot clinics for employees has been and will be communicated by email.

Student COVID-19 Testing

SHS will continue to offer symptomatic COVID-19 testing using the below mentioned methods while conducting regular mass surveillance testing in conjunction with the Broad Institute and CIC laboratory. Symptomatic testing is when a person displays symptoms listed in the Guidelines for COVID-19 Testing in SHS chart; surveillance testing is used to monitor the state of COVID-19 on Arcadia’s campus and provides insight into the spread of the virus among certain groups of people. 

As per the Healthcare provider’s clinical judgement, Student Health Services (SHS) has the capability to use either COVID-19 PCR (polymerase chain reaction) anterior nares testing which is picked up daily by Labcorp or COVID-19 anterior nares rapid antigen testing which would be analyzed by the Point of Care BD Veritor machine in the office.

Mass surveillance testing will be conducted in conjunction with the Broad Institute using PCR anterior nasal swab testing.  Results will be delivered within 48 hours of testing.  

Arcadia’s COVID testing dashboard, which includes information about cases on campus, is available here. 

In addition to the regular mass surveillance testing referenced on the previous page, testing in the SHS office will be conducted on symptomatic students and students who are close contacts of a positive person using the following flowchart:
 

Guidelines for COVID-19 Testing in SHS

 

SHS will offer COVID-19 testing in Student Health Services to any Arcadia students with:

  • Cough OR
  • Shortness of breath OR
  • Two of the following symptoms: fatigue, fever, chills, sweats, muscle or body aches, sore throat, headache, new loss of taste or smell, nausea, vomiting or diarrhea.

Testing will be prioritized for symptomatic students who:

  • Are at increased risk for severe disease and/or have pre-existing chronic
  • Medical conditions
  • Reside on campus
  • Work in congregate settings
  • Are close contacts of cases or persons who are associated with a known cluster of cases.

Testing will be offered to asymptomatic students who are close contacts of a known case and, as noted, as part of the University’s mass surveillance testing program or other targeted testing, such as being part of a cluster of cases (e.g., on a residential hall floor). Close contact is defined as having been in contact with a person who is COVID19 positive within six feet of distance for 15 minutes or longer during a 24-hour period. Persons who are asymptomatic and exposed to an infected student and their roommates should self-quarantine and monitor their symptoms using a self-monitoring log. Quarantine can end after day 10 without testing if no symptoms have been reported during daily monitoring OR after day 7 if a diagnostic specimen tests negative and is collected on day 5 or thereafter and the person remains asymptomatic. Quarantine may not be shortened beyond the end of day 7. Due to the average incubation period for COVID-19, tests performed a few days within exposure are not likely to be positive even in persons who eventually become infected.

Exposed students should self-quarantine and avoid contact with others. This includes staying home from work, not attending classes or on-campus functions, wearing a mask when around others, avoiding contact with persons at-risk for severe disease, and monitoring for symptoms of COVID-19 as detailed above.

Students who are awaiting test results should remain at home or in their campus residence under quarantine. Those who test positive and do not require hospitalization should continue isolation for at least 10 days from symptom onset, 24 hours after resolution of fever and improvement in symptoms. Students who do require hospitalization should remain in isolation for 10 days, after they have been discharged from the hospital. Students who test positive for COVID-19 will be contacted by the Arcadia University contact tracing team to identify their close contacts from within the University community as a part of University-focused contact tracing and containment and possibly by the county health department to identify close contacts in Montgomery County.

SHS, along with faculty and staff experts in Arcadia’s Master of Public Health (MPH) program, have established a University-focused contact tracing team. The framework for contact tracing is based on training provided by the Montgomery County Department of Health, in accordance with campus needs. The team will consist of a Nurse Practitioner from SHS, colleagues in Athletic Training, an Intern Coordinator and graduate-level students from MPH. This team will be trained to identify, contact, communicate, and coordinate testing, isolation needs, and reporting using technology including, but not limited to, SHS’s electronic medical record system Medicat and Salesforce. Every effort will be made to conduct contact tracing for University-based contacts for faculty and staff. If an individual is determined to be COVID-19 positive, it will be promptly reported to the appropriate parties. 

Reporting Positive Tests, Symptoms, or Exposure

  • Students who live on campus and have tested positive for COVID-19, are exhibiting symptoms of COVID-19, or have been in close contact with a known case should promptly report to COVID contact tracing team using the COVID Self-Disclosure Form
    • The Arcadia University (AU) contact tracing team will provide guidance with respect to self-isolation or quarantine, assisting the student’s close contacts with respect to the same, reporting necessary information to the Department of Health, and arranging for appropriate responsive measures to support those affected with respect to housing, dining, and facilities (e.g., additional cleaning).
  • Employees or others (contractors, volunteers, visitors) who come to or live on campus and have tested positive for COVID-19, are exhibiting symptoms of COVID-19, or have been in close contact with a known case should promptly report to the Arcadia contact tracing team using the COVID Self-Disclosure Form
    • The AU contact tracing team will provide guidance with respect to self-isolation or quarantine, assisting the employee’s close contacts in the Arcadia Community with respect to the same, arrange for appropriate responsive measures to support those affected with respect to facilities (e.g., additional cleaning) and any other relevant issues. and reporting necessary information to the Department of Health.  Human Resources will provide guidance on how employees can access paid and unpaid leave as appropriate. 
  • The University maintains a centralized COVID-19 webpage where relevant information will be shared, as well as a page that details Arcadia’s ongoing plans and processes for the spring 2021 semester
  • Consistent with its obligations to report immediate threats to health and safety to the University community, reports indicating a potential “hot spot,” cluster, or other significant factors, may result in additional notifications to the University community. Individual privacy will be respected, and the University will act in conformance with the United States Department of Education’s FERPA & Coronavirus Disease 2019 (COVID-19) Frequently Asked Questions (FAQs) of March 2020 and/or other relevant guidance, as available.
  • Arcadia maintains an internal reporting procedure for appropriate staff members that is followed when a University community member tests positive for COVID. 
     
Group content visibility: 
Use group defaults

Isolation and Quarantine

Anyone exposed or symptomatic must follow CDC guidelines and either (1) self-quarantine (for those who have been in close contact with someone who has COVID-19) or (2) isolate (for those who are symptomatic or test positive for COVID-19, with or without symptoms) as set forth in the below flowchart. In addition, those in a unit with one or more roommates must undertake the stated isolation or quarantine procedures if a roommate is symptomatic or has been exposed. Further, the University reserves the right to instruct an individual to self-isolate or self-quarantine based on additional reasonable criteria that may emerge based on the unfolding public health landscape and as knowledge of COVID-19 develops and in light of the variable accessibility and rapidity of testing.

Below image is from the CDC and can be found here.

CDC guidelines for quarantine v isolation

 

 

 

 

*** Based on 12/4/20 CDC guidelines. Please refer to the table below for current CDC guidelines.



Current CDC Guidelines

Isolation*

Isolation can end after at least 10 days have passed since the date you had your positive test and at least 24 hours with no fever without fever-reducing medication and other symptoms of COVID-19 are improving.

Quarantine without Testing*

Quarantine can end after day 10 without testing if no symptoms have been reported during daily monitoring.

Quarantine with Testing**

Quarantine can end after day 7 if a diagnostic specimen tests negative and is collected on day 5 or thereafter and the person remains asymptomatic. Quarantine may not be shortened beyond the end of day 7.

Updated 12/4/2020 www.CDC.gov/COVID19

 

Self-Isolation Off Campus

Faculty and staff with confirmed or suspected COVID-19 will be promptly sent home.  Faculty and staff who reside in University Housing will receive specific instructions, but will generally comply with the same expectations related to isolation and quarantine in University Housing as are applicable to students. 

Students with confirmed or suspected COVID-19 will self-isolate as listed in the chart above, based on whether they live off campus or in a University-managed residential facility. Students may travel to a family member’s home for isolation if they can travel in a private car and social distancing and infection prevention recommendations can be maintained in the home. Students should consider all factors, such as being around persons with high-risk conditions, in where the best location would be for them to isolate.

Steps to Self-Isolation On Campus—Residence Halls

If self-isolation is implemented for a student in the residence halls, the following steps should be taken:

Steps to Self-Isolation On Campus—Oak Summit and University-Managed Housing

If isolation is implemented for a student residing in Oak Summit, the following steps should be taken:

Quarantine and Isolation Areas

Quarantine and isolation areas (separate physical spaces) will be spaces of high exposure and may require daily services for trash removal. PPE such as face shields, gloves, coverall, hairnets, and shoe coverings are available for Facilities staff. In the event of emergency repairs, Facilities will work with Student Affairs to notify students of any projects that may affect quarantine and isolation areas. Detail cleaning for isolation areas will take place once spaces are vacated.

Group content visibility: 
Use group defaults

Cleaning Guidelines

All high-traffic areas, including bathrooms, lobby doors, kitchens, copy rooms, elevator call buttons, and security/reception stands, will be cleaned using CDC-approved products.

Enhanced Health and Safety Strategies Include:
Wipe In / Wipe Out

The University is also adopting a simple hygiene mantra, Wipe In / Wipe Out—as one would when using gym equipment—to help with sanitization of shared spaces. When community members enter a public or work space that requires them to touch any surfaces, they wipe in. When they leave, they wipe out. Cleaning and sanitization supplies such as disinfectant wipes or sprays will be available for individuals to wipe in and wipe out of learning and work areas, including computer labs, classrooms, and offices.

Disinfect Surfaces Regularly

Students, staff, and faculty should regularly clean and disinfect high-touch surfaces such as door handles, light switches, workstations, keyboards, telephones, etc. Individuals should avoid using others’ phones, desks, offices, rooms, or other tools, materials, and equipment when possible.

Shared Space and Classrooms

Facilities Management has met with departments to determine high-traffic areas. Each department is responsible for evaluating and making appropriate assessments of their space for proper shielding and protection; measures instituted include:

Dining Operations

The University’s dining services are managed by Metz Culinary Management, Inc. (Metz). If campus is open and students are in residence, Metz is authorized to serve food, including dine-in options. The number of students in any food service venue will be limited.

Dine-in, grab-and-go, takeout options, and grocery purchases are available, although with some changes to food distribution (i.e., no salad bar). A significant number of tables and chairs have been removed from on-campus eateries to increase distance between the remaining tables. Individuals should eat in locations that allow for appropriate physical distancing; eating outdoors or in an enclosed or private space with the door closed are the safest options.

On-campus catering will be substantially limited, given the need to allocate resources to support students in social isolation and encourage best practices in social distancing and food delivery.

Note: Metz will provide groceries and/or meals to students who are isolating/quarantining in University Housing. This will be facilitated through a process of ordering and delivering groceries/meals, which will include the same for Oak Summit and any off-site University-managed residential facility.
 

 

Group content visibility: 
Use group defaults

Residential Housing

In-Room Guest Policy

Students are expected to maintain social distancing practices. Residents on campus in the spring 2021 semester are permitted guests from their same building but no other guests from within or outside the University community. 

Guidelines for Move-In/Move-Out Process

Returning to campus will require changes to the normal move-in process, including:

Group content visibility: 
Use group defaults

Athletics

Arcadia is currently offering limited use access to select University facilities such as Kuch Center. 

Athletic facilities available for student usage in the Kuch Center and fields include the Alumni Gymnasium, Indoor Track (closed for renovation until January), Fitness Center, Aerobics room, Lenox Pool, Jean Lenox West Field, Weiss Tennis Courts (seasonal),  the Dome (seasonal), and Blankley Field, with limited access to locker rooms; the Sports Training Center will be accessible to student-athletes only. 

For the spring 2021 semester, access to the Kuch Center and related athletic facilities will be limited to student-athletes (resident or commuter), residential students, and commuter students that are approved for campus access. Residential or commuter students (regardless of whether or not they are a student-athlete) must comply with all guidelines with Athletics and the University to be considered for access to the athletic facilities. Faculty and staff outside of Athletics will not be permitted to use the workout facilities though their access might change as the semester progresses. Student usage is being prioritized at the start of the calendar year.

Given the special risks associated with athletics and recreation programs, the University is continually accessing its ability to safely support these programs. Athletics will work in conjunction with the NCAA, Middle Atlantic Conference, and related sports organizations to develop guidance for varsity sports. We will update the community on the status of winter sports when information is available. Similarly, Athletics continues to review guidelines and recommendations regarding intramural, fitness, and recreational activities.

Group content visibility: 
Use group defaults

Landman Library

The Landman Library building will be open during the spring 2021 semester with reduced capacity to residential and commuter students that are approved for campus access for individual quiet study. Students and other approved faculty and staff will be able to reserve a seat ahead of time online through the library’s website beginning in January, with access to and within the library limited to allow for safe social distancing and time for routine cleaning. Several other health and safety precautions have been put in place, including rearranging furniture, distancing computer workstations, and closing access to the physical collection and other parts of the library. All patrons will be required to adhere to the requirements of the University Campus Compact, including wearing a mask at all times and wiping in and out as they come. 

All library services, including one-on-one research consultations and research and information literacy instruction, will remain fully virtual this semester. You can find more information regarding All-Modes teaching, learning, and research resources and services here. Library faculty remain fully accessible online to provide research and instructional support for students, faculty, and staff whether they are on campus or remote. If you have questions, need research support, or want to schedule research and information literacy instruction, contact reference@arcadia.edu or visit arcadia.edu/library.

With access to the print collection remaining closed to the public, the library will continue to offer online requesting of print materials, including print interlibrary loan, through our Books2Go service with pick up at Mail and Print. This is in addition to our online databases and resources, which are always available from on campus or away and include hundreds of thousands of ebooks, streaming films, academic journals, and more.

Group content visibility: 
Use group defaults

Campus Gatherings and Events

Limitations will be placed on the size of events and number of individuals gathering in accordance with guidance and recommendations for social distancing in indoor and outdoor environments. Space reservations will take into account additional needs for staffing, set-up, health and safety measures, and proper cleaning guidelines to mitigate the spread of COVID-19. The University’s academic needs remain a priority for space reservations.

Students, faculty, and staff must request to hold an event on campus; once the request is received,  the University’s Campus Event Team will determine if it meets the necessary criteria: 

Student Club and Organization Activities

Conference and Events Services will provide approval for in-person student organization events in compliance with proper use of on-campus spaces and physical distancing guidelines. The maximum size for events will be determined in compliance with governmental and health officials’ recommendations for campus space. Events will only be approved for members of the University community. Any student group or campus organization that reserves or uses campus space must agree to sanitize the area before and after usage by wiping in and wiping out of the area.

Engagement and New Student Programs will provide tools and training to assist student clubs and organizations with their organization and event planning for the coming year. Engagement and New Student Programs will promote the use of virtual meetings and programming.

Department-Sponsored Events

Departments should explore alternative ways to host meetings and events online. Anyone wishing to schedule an in-person event must take into consideration the amount of space available, number of guests or participants, and location.

External Events

Anyone scheduling or planning an event involving external guests should explore alternative ways to facilitate, as external events will be limited in the 2020-2021 academic year. Campus buildings and spaces, when not in use for academic classes or approved events, will be secured to prevent unauthorized use of space. The University may reschedule or cancel any planned event for health or safety precautions.

Meetings

Groups and gatherings increase the risk of contracting COVID-19. All meetings should be held online, where possible; where not possible, attendees must follow the social distancing and other health and safety guidelines contained in this document. Campus communications should focus on modes of email, phone calls, texting, or Zoom online collaboration rather than face-to-face expectations.
 

Group content visibility: 
Use group defaults

Safety and Transport

Public Safety will continue to provide traditional safety and security measures for the main campus (on- and off-campus properties), as well as the Christiana, Del. campus (via CCTV). Public Safety officers’ job functions will be enhanced to support Student Health Services, Student Affairs, University Relations, and other units and departments as needed.

Campus Shuttles

All riders and drivers of campus shuttles are required to wear masks. Shuttle drivers are University employees that are approved per the University’s Vehicle Use Policy. Drivers will wear proper PPE and agree to sanitize (wipe in / wipe out) shuttles before and after usage. Any shuttle service provided by an outside service will be mandated to have their own protective protocols that align with the University’s and CDC guidelines.

Public Safety Emergency Transports

(for medical emergencies)
Ailing or sick students requesting transportation to Student Health Services can contact Public Safety. The responding officer will contact SHS during their operational hours before transportation and provide them with an assessment.

In the case of individuals exhibiting COVID-19 symptoms or other medical conditions that would, by protocol, constitute a life-threatening emergency (heart, lung, or special physical needs), Public Safety will dispatch an ambulance. If the estimated time of arrival for an ambulance is longer than the affected individual and/or responding officer believes it would not be appropriate for the individual to wait for a transport:

Notifications

Campus Emergency Call Phones

All Emergency Call Boxes located throughout the campus are active. Emergency Call Boxes will be regularly cleaned, sanitized, and covered to lower infectious contact.

Housing Patrols in Off-Site University-Managed Residential Facility

Students residing in off-site University-managed residential facilities through University Housing will be provided limited services, including transportation to Student Health Services and Abington Hospital, pursuant to the guidelines described above. Public Safety will work with Cheltenham Township Police and the facility’s Property Management to address the safety of residents and include the off-site University-managed facility in vehicle patrols.

Facilities Services

For routine maintenance needs, individuals may submit a request here. For emergency maintenance needs, especially those that implicate health and safety, between 8 a.m. and 4 p.m., individuals should call 215-572-2992; after 4 p.m., they should call Public Safety (215-572-2900).

Purchasing/Requesting Supplies

Initial purchasing of all COVID-19 related supplies will be done by Purchasing. Facilities will receive, distribute, and track all inventoried supplies. Facilities will recommend to Purchasing on increasing or decreasing the amount of inventoried items and quantities on hand. Once the initial inventory is exhausted, Facilities will order supplies for general cleaning and individual departments will order supplies needed for their units.

Group content visibility: 
Use group defaults

Global Programs and The College of Global Studies

The College of Global Studies at Arcadia University is supporting a select number of study abroad programs for the spring 2021 semester. Decisions on which programs to support are based on a thorough risk assessment of the conditions in each program’s location, plans from our University partners, and in consultation with International SOS, Arcadia’s international assistance provider. The College’s Health, Safety, and Security team, in conjunction with our Resident Directors abroad, also evaluate our ability to adapt throughout the semester to mitigate risk. Spring program updates can be found on the Arcadia Abroad website.

All programs offered are able to provide students with an online learning plan, should it become necessary, and have the demonstrated capability to quarantine or isolate students with ample support if needed. All activities and events offered by Arcadia staff will be carefully evaluated and risk-assessed.

Students enrolled in programs supported by TCGS receive extensive communication regarding risk mitigation strategies and emergency planning. All participants will sign a document acknowledging the risks associated with travel as well as the rules of participation, which are necessary to promote the health and wellbeing of students and the community in which they study. Participants will also be provided with details about how to access support from Arcadia staff and International SOS 24 hours a day, 7 days a week, as well as information on how to access COVID-19 testing.

All participants are required to attend an advising interview with Arcadia TCGS staff to discuss:

Preparing for the possibility of varying academic delivery methods. Our overseas partner institutions may offer in-person, blended, and fully online learning approaches, depending on the circumstances.

Group content visibility: 
Use group defaults

Domestic and Local Travel Guidelines

Group content visibility: 
Use group defaults

University-sponsored International Travel

The University's Travel Advisory Committee (TAC) is reviewing all University-sponsored international travel, per University policy. The Department of State advises all U.S. citizens to read the country-specific Travel Advisories and U.S. Embassy COVID pages for updates on the impact of COVID-19 worldwide. The TAC will continue reviewing travel conditions and recommendations on a monthly basis and release relevant guidance to the University community. There may be certain restrictions on U.S. citizens entering foreign countries.
As University-sponsored international travel resumes, Arcadia will:

International Students

The Office of International Programs is in regular contact with international students holding F-1 visas and continues to monitor relations between home countries and the U.S. International students residing in the U.S. must contact OIP if they are considering leaving the United States as governmental regulations and travel restrictions are constantly changing and re-entry into the U.S. is restricted for citizens of certain countries. OIP advises students currently outside of the U.S. who are eligible to enter with valid F-1 visas to  check on any travel restrictions including any requirements applicable to countries they may transit through.

On August 7, 2020, the Student and Exchange Visitor Program (SEVP) announced updated guidance that permits F-1 students who were in active student status on March 9, 2020, to continue attending universities with online instruction.  New international students who were not on an Arcadia sponsored visa on March 9, 2020, were not permitted to enter the U.S. for the Fall semester of 2020. At the time of this statement (December 4, 2020), no updated guidance from the SEVP has been provided. Therefore, this guidance remains in place until further notice. OIP is working with students and faculty to ensure compliance and maintenance of active status in SEVIS.  Any students with questions should email oip@arcadia.edu for additional assistance.

Group content visibility: 
Use group defaults

Conduct and Compliance

COVID-19’s highly contagious nature means that contact with others, or contact with surfaces that have been exposed to the virus, can lead to infection. Additionally, individuals who may have been infected with COVID-19 may be asymptomatic for a period of time, or may never become symptomatic at all. All of this means that the University's health education and prevention efforts are critical and require the compliance, diligence, and respect of all members of the University community and visitors to University property.

The University has put in place health and safety rules and precautions, as are described in this document and which may be updated at any time, to mitigate the spread of COVID-19. It is expected that all members of the University community, including faculty, staff, students, independent contractors, volunteers, and visitors, will comply with the rules and precautions set forth herein, and as they may be changed from time to time. For students, failure to comply will constitute a violation of the Student Code of Conduct and could result in disciplinary actions; faculty and staff who fail to comply with the expectations and precautions in this plan could also face disciplinary actions. For independent contractors, failure to comply will constitute a material breach of the University's Independent Contractor Agreement and Addendum.

Information about safety rules and precautions will be prominently posted on the University's website and on University property in order to make volunteers and visitors aware of expectations so they can conform their behavior accordingly. Those who do not do so will be asked to leave the premises. Individuals who are unable to comply for disability-related reasons should seek accommodation under the University's Disability Support Services Policy for Students and/or Disability Support Services Policy for Employees, as appropriate.

Minimizing the risk of COVID-19 infections is a shared responsibility and every member of our community must do their part. We hope if you observe behavior that is not compliant with the health and safety rules and precautions, you will hold each other accountable. This could involve simply reminding a person, “You forgot to wipe in” or “You forgot to pull up your mask.” But, you should feel comfortable bringing concerns to the attention of the relevant parties should any additional enforcement action need to be taken. Observed health and safety violations involving faculty and staff should be reported to Human Resources (215-572-2173); observed violations involving students should be reported to Student Affairs (215-572-2932). For all other observed violations, and/or for individuals who observe non-compliance but who wish to remain anonymous, contact Public Safety or the Campus Conduct Hotline (1-866-943-5787). Please note: the Campus Conduct Hotline should not be used in time sensitive or emergency situations. All time-sensitive or emergency health and safety concerns should be directed to Public Safety.

Group content visibility: 
Use group defaults

Workplace Operations for Employees

Our business operations must be flexible to meet all needs and considerations. The way we conduct business on campus will adapt to account for social distancing measures in and out of our offices' physical space.

University Operations

In addition to following protocols described pertaining to facilities use and cleaning, vice presidents and deans will work with unit supervisors to evaluate each unit’s work environment and make necessary changes and adjustments on an ongoing basis. This could include changes to work schedules, to the work environment itself, and reinforcement of employment-related COVID-19 protocols. Employees are expected to bring their own face covering or mask to campus.

Workplace Accommodations and Process

We learn more about COVID-19 every day, and as more information becomes available, CDC will continue to update and share information about risk for severe illness. People of any age with the following conditions are at increased risk of severe illness from COVID-19:

Alternative Work Arrangements and Staggered Schedules

Unit supervisors should consider extending alternative work arrangements for employees whose roles and responsibilities can be fulfilled remotely or implementing new alternative work arrangements such as staggered schedules in order to de-densify office spaces. Examples include, but are not limited to:

Faculty were provided information about options for teaching in-person, remotely, and online. Staff members who are concerned about their unit’s plans for returning to work should contact their supervisor.

Individuals requiring reasonable accommodations should make their requests pursuant to the Disability Support Services Policy for Employees by contacting Human Resources directly. If an employee receives medical advice or any other directive (such as the guidelines set forth herein) to be isolated or quarantined or otherwise not come into work, the employee should immediately discuss the matter with their supervisor to identify the best work arrangement for their safety, the safety of other members of the University community, and the operational needs of the University.

Employees who become ill or must provide care to a family member and are thus unable to work, even on an alternative work arrangement, should reach out to Human Resources to discuss available paid and unpaid leave, including sick leave and leave pursuant to the Family and Medical Leave Act. Human Resources can discuss with each employee which leave of absence is most applicable to the employee’s situation.

Alternatively, staff may contact Human Resources (Associate Vice President for Human Resources and Employee Experience Mary Sweeney, sweeneym@arcadia.edu, or Employee and Labor Relations Specialist Hector Figueroa, figueroah@arcadia.edu) to discuss their concerns should they not feel comfortable approaching their supervisors directly.

Group content visibility: 
Use group defaults

Communications

The University is committed to keeping the Arcadia community informed about preparedness efforts and expectations of students, faculty, and staff in reducing the spread of COVID-19 with:

Group content visibility: 
Use group defaults

Campus Health and Safety Resources

Group content visibility: 
Use group defaults

University Contacts

Academic Affairs 
215-572-2924, provost@arcadia.edu

Human Resources
215-572-2173, humanresources@arcadia.edu

Student Affairs
215-572-2933, sa@arcadia.edu

Public Safety
Emergency: 215-572-2999
Non-emergency: 215-572-2800, publicsafety@arcadia.edu

Student Health Services
215-572-2966, SHS@arcadia.edu

Athletics
215-572-2955, athletics@arcadia.edu

Residence Life
215-572-4026, housing@arcadia.edu

University Relations
215-572-2969, universityrelations@arcadia.edu

Information Technology
215-572-2898, helpdesk@arcadia.edu

For more information about Arcadia’s All-Modes Ready approach, email allmodes@arcadia.edu.

Group content visibility: 
Use group defaults

Appendix: Self-Monitoring

Arcadia is committed to the health and well-being of its community members. For important COVID-19 (coronavirus) information, including FAQs, visit our Coronavirus page.

Student Health Services recommendations 

For the health and safety of all University community members, Arcadia’s protocol is in accordance with Governor Wolf’s Stay-At-Home Order to avoid being exposed to COVID-19 and in order to slow down the rate at which it spreads. 

Guidance for self-monitoring

This guidance is to help you closely monitor your health. It is very important for you to monitor your health so that you can be taken care of and treated quickly if you do get sick. Based on what is known from other coronavirus infections, 14 days is the longest time between when you were last exposed to coronavirus and when symptoms begin.

What are the signs and symptoms of coronavirus?

The most common symptoms of coronavirus are fever, chills, and cough. Some people also report difficulty breathing, congestion or runny nose, shortness of breath, muscle or body aches, lack of taste and smell, headache and more rarely sore throat or abdominal discomfort. These symptoms can also be due to many other illnesses. If you develop a fever or any symptoms, it doesn't mean you have coronavirus.

Proactive protective and careful measures during this time period:

What should I do if I become ill during this monitoring period?

DO NOT GO to a clinic or hospital without first calling your primary care provider, Student Health Services, or consult a physician through TeleHealth. If your symptoms are mild, it is possible that you may be able remain at home. It it is determined that you need medical attention, we will assist you in getting the help you need. Prevention is the best way to limit the spread of disease.

Arcadia University Student Health Services
215-572-2966

TeleHealth
1-855-870-5858

If you feel your symptoms are at EMERGENCY LEVELS i.e. severe shortness of breath, fever over 103.0F, severe chest pain, etc., that cannot wait until the morning, call 911 and explain that you are being monitored for potential exposure to coronavirus and need emergency medical care.

Self-Monitoring Guide

Group content visibility: 
Use group defaults