Clearance Requirements

PA Program Clearance Information

Purchase Approve Services via Exxat. Incoming PA students will receive an email invitation from Exxat, one of our learning management services, with directions on how to create a login. You will be asked to purchase the Approve Service ($35 annually) provided by Exxat. This service must be puchased within 30 days of your invitation. 

See additional requirements for Student Health Services within the weblink. These important requirements are separate from the PA department requirements. 

Hepatitis B (HepB) Titers

Start Date: Immediately
Due Date: April 30

Titers: Upload lab report showing HBsAb titers with numerical results showing immunity (HBsAg not acceptable)

  • If low, equivocal or unresponsive results:
    • get 3 dose HepB vaccination series (dose #1 now; dose #2 in 1 month; dose #3 approximately 5 months after dose #2)
    • Repeast the titer 1 – 2 months after dose #3
    • Upload results to Exxat
    • If titers remain negative, upload a letter to Exxat from your healthcare provider which states that you are a “non-responder” to Hepatitis B
Measles, Mumps & Rubella (MMR) Titers

Start Date: Immediately
Due Date: April 30

Titers: Upload lab report showing positive IgG antibody titers (IgM not acceptable) with numerical results

  • If low, equivocal or unresponsive results:
    • Get two doses of full MMR vaccine, separated by at least 28 days
    • Upload documentation to Exxat
Tetanus, Diphtheria and Pertussis (Tdap) Vaccine or Booster

Start Date: Immediately
Due Date: April 30

A. Vaccine or Booster: Upload documentation of Tdap vaccine or booster (Td not acceptable, must contain pertussis)

  • Tdap vaccine or booster must have been received within ten years of May 30, 2020
  • If vaccine or booster was received ten or more years prior, receive booster and upload documentation
Varicella (Chicken Pox) Titers

Start Date: Immediately
Due Date: April 30

Titers: Lab report showing positive IgG antibody Varicella titers (IgM not acceptable) with numerical results

  • If low, equivocal or unresponsive for the Varicella titer:
    • If titer is negative/low/equivocal, get two doses of Varicella vaccine, 4 to 8 weeks apart
    • Repeat Varicella lgG antiody titer at least 6 weeks after two doese are complete.
    • ​Upload documentation of two-dose vaccination to Exxat.
    • If titer remains negative, obtain a letter from your healthcare provider stating you are a "non-responder"
Polio Vaccine

Due Date: April 30

Vaccination

  • The 4-dose IPV series should continue to be administered at ages 2 months, 4 months, 6--18 months, and 4--6 years.
  • Final Dose must be given > age 4
  • Must have a 6 month interval between dose 3 and 4

Tuberculosis / TB Blood or Skin Test*

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

Start Date: April 1
Due Date: April 30

Please note, when you renew this requirement for year two you will be required to use the same test format you choose here (to allow comparison to baseline)

A. Blood Test (recommended): Quantiferon Gold or T-Spot

  • Blood test requires only one visit and may be included with your annual physical exam
  • If you previously received the BCG vaccine (commonly given to children who grew up outside the US), get a TB blood test

B. Skin Test: 2 Step PPD

  • Skin test requires 4 visits total (two tests and two readings) per year
  • Two tests may be performed one week to six months apart
  • Each test must be read 48 – 72 hours after it is placed
  • Sample schedule: Test #1: Day 1, Reading #1: Day 3 or 4, Test #2: Day 8, Reading #2: Day 10 or 11
  • Documentation must be provided of placement and reading of each PPD

C. Xray: If you previously received positive results to testing, upload a clear chest Xray report to Exxat

Urine Drug Screen*

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

Start Date: April 1
Due Date: April 30

A. 10 Panel +Oxycodone Drug Test: Complete the drug test purchased through Exxat/Universal. See instructions on Exxat for both Matriculating Class of 2023 and clinical Class of 2022.

 

PA Immunization Record Form*

VIEW FORM

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

Start Date: April 1
Due Date: April 30

  • Receive a physical examination in April, and have your health care provider sign and date the PA Immunization Record form.
  • Upload to Exxat, do not include anything but this one page document
  • Do not upload a full physical examination document here (the full physical examination document needs to be uploaded diretly to Student Health Services only.)
  • Student Health Services clearance requirements
PA State Fingerprinting*

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

PA State FBI Fingerprinting Report (Must be complete in State of PA)
Schedule fingerprinting appointment between:
April 1 – April 30
Upload fingerprinting results to Exxat as soon as received.

PA Fingerprinting Instructions for both Matriculating and Clinical Years

 

Pennsylvania Child Abuse History Clearance - Department of Human Services

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

Start Date: April 1
Due Date: April 30

How to obtain PA Child Abuse History Clearance
Upload results to Exxat

Delaware Child Abuse History Clearance

*ANNUALLY RENEWED ITEM – Don’t Complete Early!

Start Date: April 1
Due Date: April 30

How to obtain Delaware Child Abuse History Clearance
Upload results to Exxat

Background screening Clearances and PATCH (Criminal Background check)
  • *ANNUALLY RENEWED ITEM – Don’t Complete Early!

    Start Date: April 1
    Due Date: April 30
    Visit Exxat to to complete the Background screening.

Health Insurance

Start Date: April 1
Due Date: April 30

  • It is an Arcadia University policy that all students are insured. All students must be covered by health insurance while in the PA program
  • Arcadia University has partnered with a 3rd party company regarding insurance services (United HealthCare Student resources)
  • Details on health insurance will be provided to enrolling PA students in spring
  • The insurance website is typically available to enrolling students in April
  • Students must opt in or opt out of University-provided health insurance
  • Insurance charges will be automatically  applied to tuition
  • If a student waives out and has provided insurance coverage information, a refund will be applied to their account within 7-10 business days.
  • Upload documentation of health insurance card, front and back, in Exxat
  • Upload the insurance card for the coverage you will have at and after matriculation
Influenza Vaccine

Start Date: August 15
Due Date: October 15

  • Students must have a flu shot administered in their first year for the flu season
  • Flu shots will be available on campus in the fall every year
  • Do not upload documentation of flu shots received prior to August 1

Student Health Services Requirements

Arcadia's Student Health Services also has clearance requirements for all students at both campuses (link below).

PA students must complete PA clearance requirements AND Student Health Serices requirements.

Students who do not complete Student Health Services requirements will have a Health Hold placed on their records and cannot be registered for classes.

Student Health Services clearance requirements