Student Handbook

Classification of Students

Revised September 29, 2021

A day program student with normal progress will have accumulated the following credits:

  • End of freshman year – 32 credits
  • End of sophomore year – 64 credits
  • End of junior year – 96 credits

However, for financial aid purposes, students who have earned between 27-56 credits will be classified as sophomores; those who have earned between 57-86 credits will be classified as juniors. For senior status, 87 credits are required. A total of 128 credits is required for graduation in day programs and 120 credits for degree completion programs.

Leave of Absence Policy

A full-time or part-time undergraduate student or graduate student who encounters unforeseen emergency circumstances, may apply for a leave of absence during the current semester, provided the leave period is 15 weekdays or less. Students who need to request a leave of absence should complete the Request for Leave of Absence Form (“LOA Form”) available on the Registrar’s webpage. Service members called to active duty should use a Petition for Exception to LOA Policy.

Students granted a leave of absence continue to be charged the regular tuition rate and any financial aid, as originally allocated, will remain the same (for information about other fees please contact the business office). Should the student not return within the specified period indicated on the LOA Form, they will be required to officially withdraw from the University and should immediately complete a withdrawal form. In cases of withdrawal, tuition charges and applied aid will be determined according to the University’s regular refund policy for withdrawing students.

Meeting individually with professors and completing missed coursework due to a leave of absence is solely the responsibility of the student. An approved leave of absence does not guarantee that a student will be able to continue and satisfactorily complete an enrolled course as according to the criteria of individual faculty or course policies as indicated by the course syllabus. Undergraduate students who experience difficulty contacting their faculty members should contact the Associate Dean for Undergraduate Studies, and Graduate students should contact the Associate Dean of Graduate Studies. Students must consult with their financial aid counselor regarding any possible impact on satisfactory academic progress and loan repayment/grace periods in advance of beginning an approved leave of absence.

The Dean of Graduate and Undergraduate Studies and the Dean of Students, or their designees, will review the LOA Form and will either accept or deny it, based on the individual circumstances of the student and the predicted likelihood that the student will return to classes at the end of the approved leave period.

Withdrawal from the University

If you wish to withdraw from the University, you need to notify the Associate Dean of Undergraduate Studies and complete the appropriate forms. For purposes of refunding payment for board, the official withdrawal date is the date you leave the residence hall and submit the withdrawal form. See the undergraduate catalog for the refund schedule.

If you intend to withdraw at the end of a semester, submit a withdrawal form as soon as your plans are definite.

The University may, upon recommendation of the University professional staff, request a student to withdraw for medical or psychological reasons.

Dismissal from the University

The University reserves the right to dismiss a student any time for unsatisfactory academic performance or for conduct detrimental to the University or to the welfare of other students.

Readmission

Application forms for readmission can be found online and must be submitted by deadlines stated on the form. Forms will be reviewed by a committee consisting of the Assistant Dean of Undergraduate Studies, Associate Dean of Students, and Associate Registrar. This committee will seek input from appropriate campus constituents as necessary for each review when making a decision.  This committee will establish criteria for readmission. If a former student’s Grade Point Average was under 2.0 at the time of leaving Arcadia University, the deadline to apply for Fall readmission is May 15. For all other former students, the deadlines to apply for readmission are June 15 for Fall and December 15 for Spring or Summer.

For the 2020-2021 academic year, August 5, 2020 is the application deadline for all students seeking readmission in the fall semester.  January 5, 2021 is the application deadline for all students seeking readmission for the spring semester.  

If students have taken coursework at another institution, they will need to submit an official transcript.  Any Arcadia University course that is more than 10 years old shall be treated as transfer credit at the time of readmission.