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Policy Title | Acceptable Use Policy |
---|---|
Policy Category | Operational Policies |
Original Policy Approval Date | June 20, 2016 |
Policies Superseded | None |
Responsible Office | Provost |
Related Policies | None |
Frequency of Review | Three Years |
Date of Next Review | June 20, 2022 |
Date of Revision |
This Acceptable Use Policy (“Policy”) applies to all Authorized Users of Technology Resources at Arcadia University.
Technology Resources support the mission of the University, as well as, all educational, instructional, research, and administrative activities. As an Authorized User of Technology Resources, you have access to valuable resources and sensitive data of the University. The use of Technology Resources is a revocable privilege extended to all members of the University community and it is vital for everyone to act in a responsible, ethical, honest, and legal manner when using Technology Resources.
The purpose of this Policy is to outline the acceptable use of Technology Resources at the University. The University is committed to ensuring open discourse and the free expression of viewpoints and beliefs. This commitment includes ensuring that academic dialogue is free from unwarranted institutional intrusion and oversight. With the values of open discourse and institutional restraint as guideposts, this Policy articulates and promotes the ethical, legal, secure, and acceptable use of Technology Resources by all members of the Arcadia University community and confirms the University’s responsibilities in connection with accessing such information.
Authorized Users of Technology Resources are responsible for ensuring that their activities adhere to the educational standards of the University’s educational mission. Within reason and in a manner consistent with the University’s educational mission, freedom of speech and unimpeded access to information will be honored
This Policy sets forth the standards by which Authorized Users may use Technology Resources. By using or accessing the University’s Technology Resources, Authorized Users agree to comply with this Policy and other applicable University policies that may be implemented from time to time, as well as all federal, state, and local laws, including copyright and licensing laws. Use of Technology Resources signifies your understanding and agreement with this Policy.
General guidelines for acceptable use of Technology Resources are based on the following principles and Authorized Users must:
Authorized Users are responsible for the content of their email messages and should understand that others can use the content as evidence against them.
Any questions you may have as to whether your use of Technology Resources for academic, research, or educational purposes could violate the spirit of this Policy should be brought to the attention of your supervisor for prior approval.
Using and/or accessing Technology Resources without proper authorization is strictly prohibited. All access is denied unless expressly granted. The University’s Information Technology Department generally grants access in the form of computer and network accounts to Authorized Users. Passwords and/or personal identification numbers protect University accounts. Authorized Users should use reasonable efforts to keep passwords secure and shall not share accounts. Passwords must be changed every 180 days. Additional information regarding this requirement can be found at https://www.arcadia.edu/life-arcadia/campus-services/information-technology/computer-services/security-and-privacy. Authorized Users should also log out or lock their computer at all times when they are away from their computers, laptops, iPads, tablets, or other devices.
While the University does not generally monitor information transmitted over the University network, the University reserves the right to audit the network and related systems at any time for security and maintenance purposes and to comply with applicable laws. Accordingly, the University cannot guarantee the confidentiality of information stored on any University network device. For your protection, Authorized Users should not have any expectation of privacy with regard to communications passed through the network or stored on computers that use it.
For your protection please note the following:
Confidential information should be encrypted and may not be stored on a local hard drive or devices such as laptops, tablets, USB drives, or other devices that can fail or be lost or stolen. The University network drives must be used to store University-related materials.
Authorized Users should exercise caution when opening e-mail attachments received from unknown senders, which may contain malicious codes.
Authorized Users are discouraged from storing any University information on publicly accessible cloud storage services such as a personal account on Google Apps, Dropbox, or Box.com. University data must be stored on Arcadia-owned accounts on these services.
Information not intended for the general public should be posted on the University’s intranet site, my.arcadia.edu, as opposed to the public website. Please contact the Office of University Relations for details regarding My Arcadia.
The University considers violations under this Policy to be serious offenses and will take such action it deems necessary to protect its network from events that threaten or degrade operations. The University reserves the right to disconnect or disable, without warning or prior notice, any computer, account, or service that poses a security or performance threat to University resources or services or that otherwise violates University policies. Access may be later restored after the incident has been reviewed and the risk mitigated or eliminated. Any Authorized User found to have violated this Policy may be subject to disciplinary action, including the restriction and possible loss of network privileges. A serious violation could result in more serious consequences, up to and including suspension or termination from the University or investigation and/or prosecution by the appropriate local, state, or federal authorities. University is not liable for the actions of anyone connected to the Internet through the Technology Resources. All users will assume full liability, legal, financial or otherwise, for their actions
Authorized Users are all users of Technology Resources including, but not limited to, employees, temporary employees, faculty, students, alumni, campus visitors, contractors, vendors, consultants and their related personnel, and other users authorized by the University to access its systems and networks.
Technology Resources are assigned computer accounts, email services, and the shared University Network which includes resources and facilities operated by the University, whether owned, leased, used under license or by agreement, including, but not limited to: telephones (including mobile devices) and telephone equipment, voice mail, SMS, mobile data devices, desktop and laptop computers. Email, chat, facsimiles, mail, any connection to the University's network or use of any part of the University's network to access other networks, connections to the Internet that are intended to fulfill information processing and communications functions, communication services, hardware, including printers, scanners, facsimile machines, any off-campus computers and associated equipment provided for the purpose of University work or associated activities.
University is Arcadia University, its colleges, schools, affiliates, divisions and subsidiaries
This Policy is effective on the date that it is approved by the President
June 20, 2016