Student Handbook

Disclosure of Student Records

Revised August 21, 2018

The Family Educational Rights and Privacy Act of 1974 is a federal law that provides that a covered educational institution will maintain the confidentiality of student records. In accordance with the Act, no one outside Arcadia University shall have access to, nor will the University disclose any information from your education records without your written consent, except to personnel within the University, to officials of other institutions in which you seek to enroll, to persons or organizations providing you with financial aid, to accrediting agencies carrying out their accreditation function, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of yourself or other persons.

At its discretion, Arcadia University may provide Directory information in accordance with the provisions of the Act to include: student name, address, telephone number, program, major field of study, dates of attendance, degrees and University honors received. Currently student addresses and telephone numbers are not included as directory information but are included in lists of undergraduate commuters for internal use on campus.

You may withhold either all or any part of the above information by notifying the Registrar in writing no later that one week after the first day of class for each semester. The law provides you with the right to inspect and review information contained in your education records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in your file if you feel the decision of the hearing panel to be unacceptable.

The Registrar at Arcadia University has been designated to coordinate the inspection and review procedures of student education records, which include admissions, disciplinary, academic, financial, cooperative education and placement files. If you wish to review your education records, make a written request to the Registrar, listing the item or items of interest. Records covered by the Act will be made available within 45 days of the request. You may have copies made of such records with the following exceptions: a copy of the academic record for which a financial “hold” exists, or a transcript of an original or source document which exists elsewhere. Copies will be made at your expense at the appropriate rate. Educational records do not include records of instructional, administrative and educational personnel which are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute; records of the security unit; student health records; employment records; or alumni records. Health records, however, may be reviewed by physicians of your choosing.

You may not inspect or review the following as outlined by the Act: financial records of your parents or any information contained therein; materials to which you have waived your right of inspection and review, including confidential letters and recommendations associated with admission, employment or job placement; or education records containing information about more than one student, in which case the University will permit access only to that part of the record which pertains to the inquiring student.