Student Handbook

Student Payroll

Revised August 6, 2021

Office of Career Education
Knight Hall, Suite 100


Undergraduate Students If students work on campus; on-line time sheets must be submitted through MyArcadia according to the biweekly student pay schedule; supervisors approve student hours through the on-line timesheet system. Students are paid biweekly on Fridays. Students who do not sign up for direct deposit will have their paychecks mailed automatically to the address on their payroll documents. Students with questions related to time entry, pay stubs, W-2s, paychecks, etc. should email the Human Resources's Payroll Office at

Required Payroll Forms Include: W-4, Local Earned Income Tax Residency Certification Form, I-9, Employee's Statement of NonResidence in Pennsylvania and Authorization to Withhold other State's Income Tax (if applicable). Online payroll onboarding must be completed along with Identification documentation: 1) A U.S. passport, Certificate of U.S. Citizenship, Certificate of Naturalization, Permanent Resident Card with photograph or unexpired Employment Authorization Document with a photograph OR 2) A Driver’s license or federal, state or locally issued ID; School ID with photograph, or U.S Military card AND a U.S. Social Security card, original or certified copy of birth certificate, ID Card for Resident Citizens, or an unexpired Employment Authorization Document. Original documents are required for photocopying. All forms must be on file before a payment can be issued. Students who fail to provide documentation may be prohibited from working.

Optional (Recommended) Payroll Forms Include: Local Service Tax Exemption (LST)*, and Direct Deposit Form. *LST – Employees expecting to earn less than $12,000 in any tax year may be exempt and must sign an affidavit to avoid paying this tax.

Any student receiving a Federally or Departmentally funded award will be responsible for monitoring how much of their Work-Study allocation they have used throughout the academic year. Students can review their allocation information through the on-line timesheet system. Once a student has earned up to their allocation, they may no longer be permitted to work for the remainder of the academic year. Permission to continue working will only be granted through the student's supervisor and VP/Dean of their department. Please note that hours worked during summer break will not count against a student’s annual Work-Study award but will be paid through the Departmental Work-Study budget.